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Submitting application forms though our bespoke online system is a proven cost effective and time saving solution, compared to the old paper-based forms.

With less manual administration carried out by the umbrella body, administration fees can be negotiated and are generally considerably less than the administration fees for paper-based application forms.

Eliminating the postage times for the paper-based applications, the online system provides a faster turnaround time. The fastest ever completion of an enhanced disclosure was just 61 minutes; from the submission of the application to the issue of the disclosure. But don’t just take our word for it, see for yourself!


How our System Works

When designing our bespoke system, the ease of use was at the forefront of our mind. The application forms are straightforward and take about 10 minutes to complete. If an applicant struggles to use our form, or has a general question about the application process, they can call us on 0845 643 1145 and a member of our processing team will provide friendly, confidential support to ensure the applicant has the best experience possible.

Here’s a quick overview at how simple our online system is from the applicant’s perspective:

  1. The applicant goes on to our website here: www.onlinecrbcheck.co.uk
  2. They enter their User ID (the application number issued by their employer) in the ‘User ID’ field in the ‘Create New Application’ section of the website, using their own password to create and complete the application. The applicant does not need to upload any documents, they just enter in their details manually.
  3. Once the applicant has filled in the application form, an email is generated and instantly sent to the employer asking them to ID check the applicant’s identity. The ID checker clicks on the link in the email and is presented with the ID checking page, at which point they verify the applicant’s identity by ticking the relevant ID documents that they have seen and answer DBS eligibility questions relevant to the application. The employer then submits the application to us.
  4. We receive the application instantly and countersign it to the Disclosure & Barring Service within 1 hour of receiving it.

When the DBS and local police force(s) have completed their searches, the result is automatically uploaded directly into our system and within 1 hour an electronic copy is sent to the employers nominated Disclosure Manager. If the application was for a standard or enhanced level DBS check, the paper certificate is sent in the post by the DBS to the applicants’ current home address within 2 weeks of the certificates issue date.

If the application was for a basic level DBS, the applicant can nominate an alternative address to send the certificate to, such as the employers.

Still Unsure?

We understand that there is a lot of information to take in when trying to decide who to use to process your criminal record checks. If you would like a friendly, no obligation chat to discuss which option is right for you, then we encourage you to call us on 0845 643 1145. Please note that calls are charged at your local rate.




These can be used in a range of different job roles and are also commonly used for visa purposes.



Show any spent and/or unspent convictions and any cautions, reprimands and/or final warnings the applicant may have within the UK.



Show any spent and/or unspent convictions, any cautions, reprimands and/or final warnings, Inclusion on children’s and/or adults barred lists.