[accordion] [acc_item title=”I have been cautioned by the police. Will this show up?“]A formal caution or reprimand (in Scotland) is used by police to deal with minor offences that are admitted by the offender. A written copy of the caution is given to the offender and the matter is not taken further. The caution or reprimand will appear on a standard or enhanced disclosure.[/acc_item] [acc_item title=”Does a person under the age of 16 need a DBS check?“]You cannot obtain a disclosure on a person under the age of 16.[/acc_item] [acc_item title=”How can I find out what convictions I have?“]Apply to the Association of Chief Police Officers, (ACPO) for a police certificate. The website address is www.acro.police.uk/police_certificates.aspx. Alternatively, if it is only unspent convictions you want to know about, apply for a basic disclosure with us at www.onlinebasicdisclosure.co.uk.[/acc_item] [acc_item title=”What level of DBS check do I need?“]See the standard and enhanced disclosure eligibility rules here: Standard, Enhanced. Anyone can apply for a Basic Disclosure.[/acc_item] [acc_item title=”Can I use a DBS check for another job?“]It is up to the employer whether or not an existing disclosure is acceptable.  A disclosure has an issue date, but no expiry date. The more time that passes from the issue date, the more unreliable a disclosure becomes, as a further offence may have been committed. New employers do not usually accept a disclosure over 1 year old, and some insist on a new disclosure regardless of the time lapse since it was issued. The DBS have introduced the Update Service for standard and enhanced disclosures. A newly issued disclosure can be registered by the applicant and future employers will be able to check if the disclosure is still up to date. You can register for the update service here: https://secure.crbonline.gov.uk/crsc/subscriber[/acc_item] [acc_item title=”Would information show up on an enhanced disclosure if not convicted of the offence?“]In certain rare occasions, the police may hold information that may not have resulted in a conviction, but the information is relevant to the position applied for and indicates a risk to vulnerable groups. They may decide to release that information on the disclosure if it is considered relevant to the position applied for.[/acc_item] [acc_item title=”What does a basic disclosure reveal?“]Unspent convictions.[/acc_item] [acc_item title=”Is it guaranteed to get a “]No. Around 80% of enhanced disclosures are back within 7 days, around 90% are back within 2 weeks. The remaining 10% can take considerably longer. The police are allowed up to 60 days to complete their checks. Around 95% of standard disclosures are back within 7 days.[/acc_item] [acc_item title=”What is a volunteer check?“]The DBS process volunteer applications free of charge, you only pay the APCS administration fee. To qualify for volunteer status, you must meet all the following criteria. The DBS routinely challenge volunteer applications to ensure they meet the eligibility criteria.

The DBS define a volunteer as an applicant who is not in receipt of any payment (other than out of pocket expenses), and is :-

  • Not on a Work Placement
  • Not on a course that requires them to do this job role,
  • Not in a trainee position that will lead to a full time role or qualification
  • Not a Foster Carer or a member of the same household,
  • Not a family member of a foster carer who acts as a “back-up carer.

[/acc_item] [acc_item title=”Can I do a DBS disclosure for someone without their knowledge?“]No. Applications for any level of disclosure require the applicant to sign a box on a paper form to give consent, or to cross a box on the online application to give consent. Basic disclosures can be completed by the employer, but they must hold s signed letter of consent from the applicant.[/acc_item] [acc_item title=”What is a list 99?“]List 99 is a common name for the barred list held under the Education Act; a list of people who are barred from working with children in an education setting. It is one of the barred lists checked routinely as part of an enhanced disclosure.

Some schools ask for a List 99 check because they want a quick response (the check can be done within an hour) . A List 99 can only be obtained if the person is performing a Regulated Activity (see Enhanced Disclosure).[/acc_item] [acc_item title=”What appears on an enhanced disclosure?“]Details of any convictions (date, nature of offence, and the penalty imposed) and details of any police cautions or warnings, or confirmation that there is nothing recorded.

Barred lists are checked for any information held about the applicant. The applicant will know if he/she is on a barred list.

In certain rare occasions, the police may hold information that may not have resulted in a conviction, but the information is relevant to the position applied for and indicates a risk to vulnerable groups. They may decide to release that information on the disclosure. The applicant may not know this information is held, but he/she will also be made aware of it on their copy of the disclosure.[/acc_item] [acc_item title=”What appears on a standard disclosure?“] Details of any convictions (date, nature of offence, and what the penalty was, e.g. a fine, community service, imprisonment) and details of any police cautions or warnings, or confirmation that there is nothing recorded.[/acc_item] [acc_item title=”What is a DBS Adult First?“]Previously called a POVA or a ISA Adult First, this is a service for organisations in the care industry to get a quick check of the barred lists, in advance of getting the disclosure back. It allows new recruits to start work under supervision before the disclosure is produced. To obtain one, you must first make a normal application for an enhanced disclosure. Tell APCS on the application that you want a DBS Adult First, and the check will be carried out. You will get the results within 48 hours of APCS requesting the check. The information given will be ‘Please wait for the DBS Certificate before making a recruitment decision regarding this applicant’ or ‘No match exists for this person on the DBS Adults Barred lists’.[/acc_item] [acc_item title=”I am self-employed, how do I get a Criminal Record (DBS) check?“]Current legislation does not allow the self-employed or individuals to apply for a DBS check, as they cannot ask an exempted question of themselves. It is for the recruiting organisation asking the exempted question to assess an applicant’s suitability. The following options are available: the self-employed person can apply for a DBS check by registering with an agency or individuals are able to obtain a basic check from APCS. A basic disclosure reveals any unspent criminal convictions a person may have or confirms he/she hasn’t got any.[/acc_item] [acc_item title=”I have an old conviction. Can it be removed from my disclosure?“]See Disclosure Filtering.[/acc_item] [acc_item title=”I have a criminal conviction, will I be rejected for the job?“]Employers are not allowed to automatically rule out people with convictions. They must assess the risk that the conviction presents, taking into account the age, seriousness and relevance of the conviction. They should also discuss the matter with the applicant before making a decision. If there is little or no risk to vulnerable groups, then the conviction can be ignored. Potential employers will decide whether somebody is suitable to work in a position. However, having a criminal record should not automatically bar you from a position that requires a DBS check. If an organisation uses DBS checks in their recruitment process, the code of practice states that they must have a policy on the recruitment of ex-offenders. If you have a conviction and need advice about employment, call NACRO on 0207 840 7200 or visit their website at www.NACRO.org.uk[/acc_item] [acc_item title=”My personal details have changed since I received my DBS certificate. Do I need to inform the DBS?“]The DBS issues certificates solely to help employers reach a recruitment decision for the specific position for which it is sought. Our checks are conducted against the personal information that applies at that time.

The DBS will not issue a new certificate showing your amended details. You do not therefore need to inform us of any changes to your personal details after you have received your certificate, such as a change of name or address.

Each time you apply for a DBS check you must, however, provide your relevant personal details at that time.[/acc_item] [acc_item title=”How long is a DBS check valid for?“]Each DBS check will show the date on which it was printed.

DBS checks do not carry a pre-determined period of validity because a conviction or other matter could be recorded against the subject of the DBS check at any time after it is issued. However, the DBS do recommend that disclosures are renewed every 3 years.[/acc_item] [acc_item title=”How confidential is the personal information that you collect in the DBS application form?“]Your personal information will only be seen by those whose jobs require them to do so. In practice, this means the DBS staff conducting the various checks that are necessary to issue you with a DBS check and with relevant organisations. This includes staff at the registered body (APCS) whose job role includes checking applications for errors or omissions. They have signed a confidentiality agreement as a condition of their employment.[/acc_item] [acc_item title=”Can I track the progress of my DBS application?“]Our online system allows you to track your disclosure through the whole process. It links to the DBS online tracking service so you can check progress from submission of your application, right through to the printing of the document.[/acc_item] [/accordion]