APCS provide a ‘Route 2’ (or external) ID checking service for applicants that do not have the correct documents to satisfy the requirements for a ‘Route 1’. This means carrying out checks to the DBS’s required standard against external data sources. If the check is successful, the application continues as normal. If it fails, APCS will contact the employer to discuss the anomalies. If they cannot be resolved, the application may have to follow ‘Route 3’ (fingerprinting) or may have to be withdrawn (see guidelines below).
The first box below shows the combinations of ID documents that are acceptable to confirm identity. The further 3 boxes list the actual documents must be seen. Keep a photocopy of documents seen in case of query.
The last box describes the external id verification check needed to complete the route two check.
DBS ID Route One, Two or Three
For Basic disclosures, one document from Group 1 or 2a and one further document from any group are required. Documents must show current name and current address.
For Standard and Enhanced disclosures the rules are as follows:
Route One (preferred) – For standard and enhanced disclosures one document from group 1, and two more documents from groups 1 or 2a or 2b. One of the documents must verify current address.
If the applicant is an EAA National and has been resident in the UK for less than five years, you should validate via route one. In the absence of a group 1 document, you must satisfy yourself there is a valid reason before using route two. If the applicant is not an EAA national, then they must be validated through route one only.
Route Two – three documents from group 2, comprising one document from group 2a and two further documents from group 2a or 2b. One document must verify current address.
For applicants using route two, APCS must conduct an external ID validation check to verify the applicant’s details.
Route Three – if route one or two is not possible, then the applicant must explain the reasons to the ID checker. In particular, previous changes of name must be declared.
For route three the applicant must produce a certified copy of a UK Birth Certificate – all copies of UK birth certificates state ‘certified copy’ when issued by the General Records Office. They must produce a further four documents, one from group 2a, and a further three documents from group 2a or 2b, one of which must confirm their current address.
If the applicant cannot satisfy the requirements of route one, two or three, then contact APCS to arrange a fingerprint check. Such an application can only be submitted on a paper form, will involve a visit to a police station and take considerably longer.
Group 1 – Primary Identity Documents
Group 2a – Trusted Government Documents
Group 2b – Financial/Social History Documents
Note – If a document in the list of valid identity documents is:
Denoted with * – it should be less than three months old.
Route 2 checks are carried out as soon as the application is received by APCS.
The cost for a Route 2 check is £7.20 including VAT.