ROUTE 2 (EXTERNAL) ID CHECKS
APCS provide a ‘Route 2’ (or external) ID checking service for applicants that do not have the correct documents to satisfy the requirements for a ‘Route 1’ DBS check. This means carrying out checks to the DBS’s required standard against external data sources. If the check is successful, the application continues as normal. If it fails, APCS will contact the employer to discuss the anomalies. If they cannot be resolved, the application may have to follow ‘Route 3’ (fingerprinting) or may have to be withdrawn (see guidelines below).
How do I request an external ID check?
When the initial application form has been completed, the employer indicates on the ID checking page that they are using ‘Route 2’ to verify the applicant’s identity; then when we receive the application, we carry out the external ID check.
If the applicant passes the external ID check, APCS submit the application to the DBS.
If the applicant fails the external ID check, APCS email the employer requesting that they see sufficient documents from the applicant to satisfy a route 1 or route 3 check. The application cannot be submitted to the DBS until the applicants’ identity has been verified as per the DBS guidelines below.
How much does it cost?
The cost is £7.20 including VAT.
ID Checking guidelines.
The first box below shows the combinations of ID documents that are acceptable to confirm identity. The further 3 boxes list the actual documents that must be seen. The employer should keep a photocopy of documents seen in case we need to query which documents that have been used.
The last box describes the external id verification check needed to complete the route two check.
DBS ID Route One, Two or Three
For basic disclosures, one document from Group 1 or 2a and one further document from any group are required. Documents must show current name and current address.
For standard and enhanced disclosures the rules are as follows:
Route One (preferred) – For standard and enhanced disclosures one document from group 1, and two more documents from groups 1 or 2a or 2b. One of the documents must verify current address.
If the applicant is an EAA National and has been resident in the UK for less than five years, you should validate via route one. In the absence of a group 1 document, you must satisfy yourself there is a valid reason before using route two. If the applicant is not an EAA national, then they must be validated through route one only.
Route Two – three documents from group 2, comprising one document from group 2a and two further documents from group 2a or 2b. One document must verify current address.
For applicants using route two, APCS must conduct an external ID validation check to verify the applicant’s details.
Route Three – if route one or two is not possible, then the applicant must explain the reasons to the ID checker (employer).
For route three the applicant must produce a certified copy of a UK Birth Certificate – all copies of UK birth certificates state ‘certified copy’ when issued by the General Records Office. They must produce a further four documents, one from group 2a, and a further three documents from group 2a or 2b, one of which must confirm their current address.
If the applicant cannot satisfy the requirements of route one, two or three, then APCS can arrange for the DBS to carry out a fingerprint check. This application can only be submitted on a paper form, will require the applicant to visit their local police station and takes considerably longer than the online applications.
- Current valid (in date) Passport.
- Biometric Residence Permit (UK).
- Current Driving Licence (UK/EU) (Full or provisional) Isle of Man/Channel Islands; photo card only (a photo card is only valid if the individual presents it with the associated counterpart licence; except Jersey).
- Birth Certificate (UK & Channel Islands) – issued at the time of birth. Full or short form acceptable including those issued by UK authorities overseas, such as Embassies, High Commissions and HM Forces.
- Adoption Certificate (UK and Channel Islands).
- Current UK Driving licence (old style paper version).
- Current non-UK/EU Photo Driving Licence ( UK, Isle of Man, Channel Islands and EEA)
- Certified copy of Birth Certificate (UK and Channel Islands) – issued after the time of birth. Photocopies not acceptable.
- Marriage/Civil Partnership Certificate (UK and Channel Islands).
- HM Forces ID card (UK).
- Firearms Licence (UK and Channel Islands).
- Mortgage Statement (UK or EEA)**
- Bank/Building Society Statement (UK or EEA)*
- Bank / Building Society Account Opening Confirmation Letter (UK).
- Credit Card Statement (UK or EEA)*
- Financial Statement – e.g. pension, endowment, ISA (UK)**
- P45/P60 Statement (UK & Channel Islands)**
- Council Tax Statement (UK & Channel Islands) **
- Work Permit/Visa (UK) (UK Residence Permit) Valid up to expiry date.
- Letter of sponsorship from future employment provider (non UK, non EEA only) – valid only for applicants residing outside UK at time of application).
- Utility Bill (UK)* (Not mobile telephone bill)
- Benefit Statement* – e.g. Child Allowance, Pension
- A document from Central/Local Government/Government Agency/ Local Authority giving entitlement (UK & Channel Islands)*- e.g. from the Department for Work and Pensions, the Employment Service, Customs & Revenue, Job Centre, Job Centre Plus, Social Security.
- EU National ID Card.
- Cards carrying the PASS accreditation logo (UK).
- Letter from Head Teacher or College Principal (for 16 to 19 year olds, UK only)
Note – If a document in the list of valid identity documents is:
Denoted with * – it should be less than three months old.
Denoted with ** – it should be issued within the past 12 months.
Not denoted – it can be more than 12 months old.